T’s & C’s

Purchasing Terms & Conditions


This order, including the Terms and Conditions contained hereto and including all public laws applicable to Government contracts if subject thereto, contains the complete subject of Buyer’s offer.  Any additional or different terms proposed by Seller in any quotation, acknowledgment or other document are hereby deemed to be material alterations and notice of objection to them is hereby given. Any such proposed terms shall be void.


If a Prime Contract # is entered hereon or referenced on a purchase order, this procurement is certified for National Defense use and the Contractor/Supplier shall follow all the requirements of the Defense Priorities and Allocations Systems Regulation (15CFR350).  When specified, ITAR regulations may be required with or without a Prime Contract # being identified.


All purchasing requirements shall be flowed down to sub-tier suppliers or subcontractors.


The right of access to suppliers, and as applicable to sub-tiers, facilities and applicable records is required: applicable to the organization, customers, and regulatory authorities. Supplier is to maintain contractual visibility over their suppliers, and sub-tier suppliers, and the selection of sources for special processes or services.  All Supplier and sub-tier Suppliers, must conform to the Buyer’s quality assurance standards and requirements.


Supplier must have a quality control system including pre-packaging and pre-shipping inspection and/or test activities, a documented traceability system for mechanical and/or electrical parts and supplies, and have evidence available for review throughout the life of the order/contract. Unless otherwise specified differently, all records related to the item being ordered, along with general management systems records, are required to be retained by the supplier for a minimum of five (5) years.


All components must be received within 18 months of the manufacturers date code, and products with an expiration date must have at least 70 % remaining shelf life. Written Buyer approval must be received by the Supplier for any non-conformances, product and/or process configuration changes, including changes to location of manufacturing facilities.


When indicated on the purchase order, the Supplier shall be required to submit a written Inspection Plan, and/or a First Article Inspection Report, which may require approval and/or acceptance.  Upon shipment of those items requiring a report or plan, the Supplier is to clearly identify the lot/date code, all parts, supplies, and associated documentation with indications of the inspection status, any inspection/test/statistical records, and records as to functional, chemical, and/or physical properties of the items being produced.  An item is not considered accepted by Altron Inc. until approval and acceptance of the first article.


Printed circuit boards are to be shipped with a minimum of one (1) solder sample, or test coupon, for each date code unless otherwise authorized differently by the buyer or purchase order. The solder sample cannot be contained within a functional array and need not be an electrically good board.  A shipment of boards will not be accepted if the quantity of x-outs, or supplier identified failed boards, exceeds 10 % of the total quantity ordered.


Chemical and physical analysis of raw materials used in the Supplier’s production, and/or of raw material shipped, should be available upon request.  All minerals required in the manufacturing of items being produced shall be compliant in accordance with Section 1502- Conflict Minerals of the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010. Products shall contain no metallic mercury and must be free from contamination by mercury. The Supplier shall not use mercury, mercury components or mercury bearing instruments or equipment that could cause contamination during the manufacture, service, assembly, or test of materials.


Altron purchase order must appear on all correspondence including invoices, bills of lading, packing slips etc.  A signed Certificate of Compliance and/or Certificate of Conformance pertinent to the items contained within each shipment, must state that the delivered goods conform to the procurement documents, prints, manufacturers and/or specified requirements. When applicable, all chemicals shall include an SDS, certification of shelf-life limitations, lot code, date of manufacture, storage control and disposal requirements.


Any corrective action issued to the Supplier, becomes the responsibility of the Supplier to coordinate all sub-tier Suppliers as appropriate, and respond back in writing within 10 days of the initial request. Failure to respond within 10 days may result in product being quarantined, returned, or disqualification as an approved Supplier.


When requested a Tool Report should be made available indicating all tools, dies, fixtures, etc. that are owned by Altron Inc, and those that are to be maintained by the Supplier throughout the life of the order/contract.  The Supplier is contractually obligated to notify the Buyer prior to the disposal, or removal from a usable state, all tooling whether owned or maintained by the Supplier.